Hiring process

From submitting a staffing request to making an offer, hiring managers follow these four steps to recruit and hire new talent to join their team at Royal Roads.

Your HR consultant will assist you along the way.

Step 1: Submitting the staffing request

Submit a staffing request through HR Smart. Your submission will trigger the approval process, and once your VP has approved the request, the position will be posted to the public on HR Smart.

Step 2: Reviewing candidates

Once the job closes, you and your hiring committee can begin reviewing applications in HR Smart. Ask People and Culture if you'd like help screening applicants.

Inform your HR consultant when you've selected your shortlist of candidates and they will work with you to schedule the interviews.

When you've chosen your preferred candidate, you will check their references. People and Culture will provide you with a template.

Step 3: Recommending a candidate

When you've checked references and are ready to move ahead with your preferred candidate, inform your HR consultant. They will provide a hiring recommendation to the senior leader of your department.

Once your hiring recommendation is approved, your HR consultant will let you know.

Step 4: Making the offer

Sometimes People and Culture will make the official offer to your preferred candidate; sometimes it will be up to you as the hiring manager. You will make the decision with your HR consultant.

Once your candidate has accepted the offer (verbally or in writing), People and Culture will create the offer letter.

Step 5:  Prepare for your new employee

To ensure a smooth and efficient onboarding process, it is essential to follow a comprehensive checklist that covers all the necessary steps. This checklist will guide you through everything from pre-arrival preparations to the employee's first few weeks.