Provisioning form

This form is used to request services for an employee or contractor. 

They must have a computer account and email address before requests can be made.

 

Who is requesting services?

Tell us about the person

Are they new to RRU or an existing resource?
Their relationship with RRU:
Will they be working on campus?
Has the hiring manager or delegate consulted with space planning to get an office, keys etc?

Please connect with Space Planning via the Space Request form to organize a space. You'll need to come back to this form once you've done that.

Tell us what they need


Attention: IT Services

Does the person need IT to bring computer equipment (includes laptop or desktop, external monitors, keyboard and mouse)?
Is there already a computer in their office?
Does this person need IT to bring them a desk phone?
Is there already a phone in their workspace?
Type of access:
Type of access:
Type of access:
Do they need access to shared mailboxes (you must have the authority to give access)?

Attention: Finance

Will they have financial signing authority?

Attention: web strategist

Use this information the Our People site to ask for a faculty bio.


Attention: business owners of corporate applications

Everyone has basic access to Avanti (Payroll) to check pay stubs, CMMS to put in work orders, EMS to book rooms etc. 

If the person needs a higher level of access please indicate below.

EMS Group
EMS web app (everyone gets this)
EMS 2020 Account (sys admins only)
This person is in an EMS Web User group (like GLBMGMT-MA)
This person is an EMS delegate
This person needs access to book restricted space in EMS
Moodle Group
Moodle (credit course content and administration access)
Moodle (non-credit course content and administration access)
Readerboard Group (used to manage the kiosk display at the top of the hill)
This person needs to make requests for display on the readerboard
This person needs to modify and update the schedule
Thesis and Dissertation Group (for employees)
Dissertation Manager SP site for employees
Thesis Manager SP site for employee
Thesis and Dissertation Group (for supervisor and committee members)
Dissertation Manager SP site for a supervisor/committee member
Thesis Manager SP site for a supervisor/committee member
Unit4 Group
Unit4 Financial (people who need access to budget and other financial information)
Unit4 Student (people who need access to student data for credit courses in the Student Information System)

Note: an email will be sent to the new person asking them to sign the required confidentiality agreement for access to the STUDENT system. Once that’s signed and returned and the permissions have been verified, the ASW Administrator will instruct IT Services to provide permissions. No further action is required by you.


Other software/licenses

Note: the new person will receive an email with a link to a form where they can request a Zoom license. This is necessary because they must accept responsibility for the license.

Software that isn't considered 'corporate software' is requested through IT Services and sometimes requires manager approval. You can see the list on this Computer Services Knowledgebase page. It may make sense to review the page and submit one ticket to IT Services asking for multiple pieces of software. 


Training

Check the boxes if the new person needs training in the following systems:

Note: the EMS scheduling people will invite the new person to the next EMS training session.

Note: Finance will contact the new person about PCI training.

Note: CTET will contact the new person in a few weeks to make them aware of free development opportunities.


From SharePoint site & MS Teams owners

Employees may be added to MS Teams and/or MS Sharepoint sites automatically if any exist that are university-wide. But many of these are owned and managed by individual departments or groups. To get access to them, you must contact the owner(s) directly and request permission.

We do not have a master list of sites you may need to access so perhaps looking at your own membership in Teams and Sharepoint is a good starting point in identifying what your new person needs.

Microsoft Teams:

Email the Team's owner to ask them to add your new person.

SharePoint:

Option 1: Email the site owners to ask them to add your new person

Option 2: Send the person a link to each of the sites so they can open the site and click the "I want access" link to make the request themselves.